Data Retention Policy
Last Updated: June 2026
1. Policy Purpose & Principles
This policy outlines the structural framework managed by **matnite.com** for the storage, retention, and systematic purging of data profiles collected across our infrastructure, platform dashboards, and internal learning systems.
Our retention workflows operate strictly on the principle of **data minimization**: we store personal data metrics only for the timeline required to fulfill standard educational compliance, verify academic achievements, protect platform firewalls, and execute business contract milestones.
2. Data Retention Schedules
Different data subsets are stored across our secure server shards according to their operational classification:
| Data Category | Retention Period | Operational Logic |
|---|---|---|
| User Account Criteria | Active Account Life + 2 Years | Retained to allow seamless student dashboard recovery, profile re-activation, and historical portfolio tracking. |
| Certificate & LOR Records | Indefinite (Permanent) | Stored permanently inside centralized databases to allow third-party HR background verify searches and recruiters lookups. |
| Internship Submissions & Repos | 1 Year Post Cohort Exit | Maintained to handle eventual evaluation disputes, check code integrity cases, and evaluate program benchmarks. |
| Financial Transcripts & Receipts | 7 Fiscal Years | Kept to align with national corporate taxation parameters, audit requirements, and secure billing reviews. |
| Server Log Files & Telemetry | 180 Days | Flushed automatically on a rolling schedule after defensive diagnostic reviews and firewall logging scans. |
3. Backup Clusters & Disaster Recovery
To guarantee high platform availability and counter infrastructure failure events, system state captures are mirrored into separate cloud environments.
These disaster recovery snapshots are encrypted end-to-end and kept for a maximum sliding window of **30 days**. When an individual database profile file is intentionally deleted from our production systems, residual pointers are cleared out completely during subsequent cycle syncs.
4. Data Purging & Deletion Frameworks
Users can request early deletion of their personal identity metrics if their active profile does not conflict with underlying contract dependencies or regulatory compliance parameters.
To initialize an account deletion sequence, submit a direct query file from your registered email terminal to:support@matnite.com
Once confirmed, your profile credentials, address files, tracking portfolios, and assessment fields are securely overwritten via database scripts. Please note that this action is irreversible. Permanent credential hashes linked to earned certificate IDs will remain isolated in the validation ledger to maintain system truth.